Chamber Director Elections

Background: 

Clause 25 (2) of the Chamber Constitution (2012) notes:

“At each annual general meeting hereafter an election is to be held to fill up the vacancies in the Board and the members of the Board are to be elected from amongst the members of the Chamber and the authorised representatives of members of the Chamber which are partnerships or companies. A retiring member of the Board is eligible for re-election. The members so elected are to hold office (subject to these rules) until the conclusion of the third annual meeting following their election when they retire but are eligible for re-election.”

Key Points: The Process for Director Elections: 

• Please ensure you read this entire page.
• An EDM advertising the call for nominations for the Board of Directors will be sent to all financial members on the database as per the timeline below with a second EDM sent reminding members that only financial members can vote in the election for directors.
• If needed, an electronic ballot will be conducted.
• If the event that a ballot is necessary, the Executive Officer is the returning officer.
• The Annual General Meeting (AGM) is to be held on the evening of the second Wednesday in October. The results of the election will be announced at the AGM.
• As is the convention and required under the Constitution, the election of office bearers will be held at the November Board Meeting

Timeline for 2022 Director Elections

1. Call for nominations 9am September 12 (Monday)
2. Close of nominations 3pm October 3 (Monday)
3. The decision as to ballot 5pm October 3 (Monday)
4. If needed, ballot sent 2pm October 4 (Tuesday)
5. Ballot close 4pm October 11 (Tuesday)
6. AGM : 6pm October 12 (Wednesday)

Nomination

• The Nomination Form for Director Elections is available here.
• The form must be completed in full. If this form is not completed in full, it will not be accepted as a valid nomination.
• The Nominee, Proposer and Seconder must all be financial members of the Launceston Chamber of Commerce (Chamber) at the time of signing this form. The Nominee, Proposer and Second can not be representatives of the same member organisation.
• The Nominee must be the primary representative or an authorised representative of the member organisation.
• Personal members are eligible to nominate for the Board of Directors.
• The completed nomination form must be received by the Chamber by the close of nominations date/time listed in the timeline. If a nomination is received after this time/date, Nominees will be notified and the nomination will either be held for the nomination period or destroyed. Nomination forms held will be assessed for eligibility prior to the next nomination period.
• The nomination form may be returned early and will be held by the Chamber in confidence.
• Nomination forms may be returned in person, by post to PO Box 1854, Launceston TAS 7250; or scanned and emailed to [email protected]
• Nominees must also supply, via email to [email protected], a current headshot photo and a 150-word (max) candidate statement. The candidate statement will be reproduced as provided, it will not be edited and once the election (if required) is underway, it cannot be edited. 
• The candidate statement may include personal details, business philosophy, goals that you propose to pursue if elected and other relevant information.
• We encourage you to write your candidate statement in the first person.

Important information:

• Intending Nominees may view the Chamber Constitution here and the LCC Charter 2021 here. Directors are expected to adhere to the guidelines within the Board Charter.
• Director terms are three (3) years from the initial election.
• Intending nominees should be aware that once elected to the Board of Directors, attendance at Chamber Board Meetings held once per month on the afternoon/evening of the second Wednesday of each calendar month (excluding January) is compulsory.
• Intending nominees should be aware that Directors may also be required to attend one or more sub-committee meetings held at various times each month
• Intending nominees should be aware that once elected Directors’ personal details, including residential address and date of birth will be required to be submitted with Annual Returns and may then become public.