1. Hold your function on a Wednesday or Thursday evening to gain maximum attendance.
  2. Check with the Chamber for conflicting events before determining the date.
  3. When choosing a venue, consider room capacity, accessibility, parking, access to amenities, AV, staging and logistical requirements.
  4. The Chamber suggests functions run from 5:30 to 7:00pm to ensure your guests have finished work and will arrive home at a reasonable hour. We recommend that functions finish no later than 7:30pm.
  5. Wording on invitations should be short, sharp, to the point and should include items which catch people's attention in the first line. When drafting invitations, make sure you cover the five rules: what, when, where, who and how.
  6. Invitations can include an image, your logo and information about the function and/or guest speaker, plus also venue details and the cost for guests.
  7. Invitations should be sent out with plenty of notice, but not too far in advance. We recommend 4 to 5 weeks prior to the function, with reminders closer to the time. 
  8. One guest speaker is ideal and should only speak for 10 to 15 minutes; otherwise you run the risk of your guests becoming restless (especially if it is a stand-up function). 
  9. Set the run sheet to allow for all stakeholders to make a short speech, e.g. sponsor/s and host.  The maximum time allowed for official speeches (including guest speaker) should be no longer than 30 minutes.
  10. If the function is "free of charge", expect an approximate 10-20% no-show rate.